Sample approval should connect the buyer brief, sample photos, physical sample review, comments, and final production reference.
Approval should be written
When a buyer approves a sample only in chat without clear notes, reorder confusion becomes more likely. The approval should state the accepted material, finish, size, stone, packing, and any changes.
The approved sample record becomes the reference for production and future reorders.
A practical approval flow
Keep the flow simple and repeatable.
- Send buyer brief and reference photos
- Confirm material, finish, stone, size, and packing
- Review sample photos and physical sample
- Write approval comments or required changes
- Save final approved photos for production comparison
Buyer FAQ
Can a buyer approve from photos only?
For some repeat items, photos may help. For new designs or higher-risk items, a physical sample is usually safer.
Why save final approved photos?
They help the buyer and supplier compare production against the accepted reference.
Ready to discuss a sourcing brief?
Contact YOLI for 925 silver product checks, wholesale records, or Thailand production-route discussion.